Customer Service Representative
Department: Transit Services Dept.
Service: Transit Customer Syst & Planning Service
Branch: Customer Service Branch
Employment Type: Multiple Full-time Temporary Positions
Work Hours: 35.00 /hours per week Affiliation: ATU 1760
Salary Information: $48,708.66 – $69,094.48 annually (2023 rates of pay)
Location: Transit Service, 925 Belfast – may be eligible for hybrid working arrangements City: Ottawa, ON
Job Category: Transportation; Administrative and Support Services
Note: Various locations – ability to work effectively in a team environment within a 24/7 shift operation.
Successful candidates should expect to work overnights, weekends, and statutory holidays, per applicable employment legislation (including collective agreement).
Transit Customer Service is responsible for delivering a broad range of program areas and services related to Marketing/Branding, Sponsorship/Advertising, Customer Service, Information, Fare Sales and Operations, Community Relations, and Internal Communications for OC Transpo, geared to providing excellence in customer service delivery to 100 million transit customers per year by means of conventional bus, para transit and rail operations.
You are responsible for providing transit (conventional and para) customer services, including:
- responding to customer enquiries, complaints and/or feedback and providing information through various channels, including but not limited to: telephone, in person, on-line (web, social media) and in writing
- processing financial transactions for fare instruments and other products/services
- receiving and processing transportation requests and registration for Para Transpo service
EDUCATION AND EXPERIENCE
Completion of Grade 12
Minimum of 2 years of relevant experience in a customer service environment, providing service to the public by telephone, in person, in writing and electronically such as a call centre and/or counter service operations.
- Public transit system, procedures and policies, branch and departmental responsibilities
- Call-handling protocols / etiquette
- Problem-solving and customer service practices and strategies related to serving the public
- Fares/fare eligibility
- City cash handling procedures and policies, operation of a cash register, balancing cash and preparing daily deposits
- City of Ottawa geography, and transit routes and schedules
- Computer applications and databases such as: Microsoft office, Internet, SAP
- Filing and information systems
- Knowledge of applicable health and safety legislation, including the rights & duties of workers
COMPETENCIES, SKILLS AND ABILITIES
- Work independently and in a team setting
- High level of judgement, tact, diplomacy and problem-solving skills
- Organize, plan, multi-task and prioritize work
- Customer service sensitivity to meet diverse customer requirements
- Able to write detailed, concise and accurate descriptions of customer interactions including complaints
- Able to prepare written information including correspondence and reports in an organized, clear and concise manner
- Ability to listen, probe, and tactfully respond to client enquiries and complaints
- Excellent written and verbal communication and interpersonal skills
- Possess strong data entry, keyboarding and information retrieval skills
- Possess good presentation / public speaking skills
- Ability to read, interpret and explain operating rules / procedures, maps and timetables
- Able to account for and report sales revenue
- Possess a strong customer service orientation
- Flexible and adaptable to deal with shifting priorities
- Able to think logically, thoroughly, and be attentive to detail
- Able to work in a fast-paced, often stressful work environment
- Possess maturity, interpersonal skills and good judgement
- Able to display tact and courtesy, and to exercise discretion
- Good attendance and job performance record
- Able to work a variety of shifts covering a 24-7 operation, and willingness to work long hours, including evenings and weekends
WHAT YOU NEED TO KNOW
- Language Requirement: Designated Day 1 Ready – immediate requirement for language proficiency: French: oral, reading, English: oral, reading, writing Candidates must meet language requirement for position upon
- Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.
- Must be able to work shifts, weekends and statutory holidays at a variety of locations.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position.
Only candidates selected for interviews will be contacted.
The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions. Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.
The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.